The ultimate solution for the Chauffeur-Drive Industry

Real Time Analysis of chauffeur and vehicles empowers rental location to effectively manage your business.

• Reservation Information: total reservations for the day; reservation break down by the hour; open, confirmed and cancelled reservations; reservation by location, area, region and company.
• Chauffeur and chauffeur utilization: planned for today; total chauffeurs clocked in; deployed, absent, on vacation; total free chauffeurs & chauffeur utilization.
• Vehicle and vehicle utilization, action items: ready, rented, out of service vehicles: vehicles at garage & sale cycle; total fleet, rented and vehicle utilization.

Our chauffeur management software provides the top management with real time information on:

• Revenue by Company, area, city & location.
• Revenue analysis by business segments.
• Fleet analysis and utilization.
• Chauffeur analysis and utilization.

ChauffeurProXL is equipped with an Intelligent Rate Engine that allows you to fully automate your rates by Customer Type, City, Location and Chauffeur Rental type. The Rate engine assigns the correct rate for the customer using advanced rate logic and built in optimization process.

The Rate Engine allows definition of rates for:

• Hourly Rental Outstation Rental.
• Hourly Slab Rental.
• One way and Two way Transfer.
• Tour Package.
• Pool / Event Rentals.
• Long term Monthly Rental.

• Central, Branch & Internet Reservation System.
• Hotel Reservation handling Ability.
• One-Way & Two-Way Reservations.
• Pool & Event Reservations.
• Long Term Rentals Reservation.
• Real Time Availability of Chauffeurs & Vehicle.
• SMS & Email confirmation to Renter.
• Long Term Monthly Rental.

• Agreement based on: rental location / spot / pool / event rental; rental type – city local, transfer, outstation etc; customer.
• Long Term Agreements with penalty clauses.
• Billing type: Bill to company, hotel, room, pool, travel agent etc.
• Rental agreements for school busing, staff transportation and crew transportation.
• Confirmation by SMS and email to renter and chauffeur.
• Chauffeur retention and other charges (e.g. interstate permits, highway tolls).

• Flexible invoicing options – Hourly Invoice, Monthly Invoice, Package Invoice, Pre bill Invoice, Combination Invoice, Adjustment Invoice, Toll Invoice, Traffic Invoice etc.
• Add-on charges (e.g. Parking, other charges) included.
• Invoice Dispatch and Tracking.
• Option to Email invoices to customers.

• Accounts Receivable aging by Customer, Responsible Branch, Salesman and Company.
• Collection by Customer and Collection aging To Do & Alerts.
• Collection and posting of collection Collection by Salesman.
• Customer Monthly Aging and Statement of account Emailing of Statements.

ChauffeurProXL’s chauffeurs management software equips you with all the tools needed to manage your location efficiently and effectively.

Register and Petty Cash register:

• Daily opening and closing of Branch Register.
• Petty Cash Register and expense management
• Bank Deposits such as Cash, Cheques and Online Credit Card integration.

Fuel Management:

• Fuel purchases and reconciliation
• Fuel allocation and profitability analysis
• Non Revenue usage

ChauffeurPro XL provides the ability to record damages or maintenance to vehicle.

The Damages are recorded electronically and stored against vehicle.

• Create Work orders for scheduled, Non Scheduled maintenance, Damages.
• Record Garage Invoice for Work Orders completed.
• Analyze maintenance and damage expenses by Vehicles, Makes, Models, Customer etc.

ChauffeurPro XL manages chauffeur profiles and chauffeur shifts efficiently.

• Manage chauffeur profile.
• Monitor and control chauffeurs.
• Chauffeur attendance, availability and allocation, leave management
• Manage and monitor chauffeur transfers and movements.
• Manage foreign chauffeurs.
• Chauffeur shift planning and scheduling.
• Manage chauffeur pay and overtime.
• Chauffeur Shift Planning and Scheduling.
• Create Fixed, Break and Flexi shifts.
• Attach Chauffeurs to their shifts.
• Chauffeur planning by Day, Week or month.
• Easy Drag & Drop functionality to assign Chauffeurs to Shifts.

• Vending management by categories viz. contactor, fuel, dealer, garage, insurance company etc
• Foreign Vehicle from Vendors Receiving and Managing.
• Recording of all vendor bills.
• Vendor Bill Knock off to match bills against rental agreements with profitability analysis.
• Posting of vendor bills as journal entries to accounting system through interface.

• Define Rental Location responsible for reservation, billing.
• Define Payment terms – Billing period, Billing Type, Credit limit.
• Create Contracts, define Customer rules.
• Apply Hourly or Slab Rate.
• Add City Groups and Vehicle Groups.
• Define Rate Card Separately for each Customer.
• Upload scanned contracts.

Manage your assets.

• Complete fleet automation and control.
• Analyze fleet utilization: historical, current, projected.
• Fleet projection and mix.
• Automated authorization process.
• Online access to historical maintenance information.
• Optimize vehicle distribution.
• Current vehicle status.
• Control the costs of the entire fleet with multi-level authorization and approvals.
• Fuel purchase support.
• Schedule vehicle sale process.
• Insurance renewal.
• Registration and license renewal.
• Vehicle availability and status e.g., out of service, in garage, due for service.
• Support vehicle transfers between branches via non-revenue transfers (NRTs).
• Idle fleet identification.

ChauffeurProXL equips you with a suite of reports for decision making and trend analysis.

• Revenue reports.
• Profitability reports by region, city and branch.
• Variance management reports.
• Utilization reports.